PEO Payroll Specialist

ExtensisHR, one of the largest Professional Employer Organizations (PEOs) in the U.S. with client employees in all fifty states, is looking for talented people to join our team. If you want to contribute your talents, make a bigger impact, and be part of the growing PEO & HRO industry, we are interested in talking to you. Our renowned industry leadership in customer service starts with our people. You can contribute to delivering on our brand promise of helping organizations succeed through our people-first approach in solving customer’s ever-evolving HR needs. Our HR offerings include personalized services for HR, employee benefits, payroll and taxes, employer risk, compliance, and employee management. Today, we manage over $3 billion in employment-related costs annually—and we are growing every day.

For more information about the company visit www.ExtensisHR.com.

The Payroll Specialist II will be reporting to the Payroll Manager and be responsible for accurate and timely completion of input, processing, and packaging of client payrolls. Client maintenance is an essential duty including entering and verifying new employees, changes, and terminations. You will also respond to client inquiries on payroll processing issues and maintaining a filing of employee and client data requirements.

• Utilize internal systems, internet and import files to input, process and package client payrolls accurately, while meeting internal deadlines. Maintain client quality survey scores in support of key initiatives.
• Respond to any client questions or issues related to payroll input and processing
• Continually upgrade knowledge and skill base related to the system and internet product, to maintain capabilities at the highest possible level. Keep current with Federal and State tax changes as they occur.
• Accurately complete any incoming employee maintenance, ensuring all changes, new hires and terminations are completed prior to payroll processing. Key events for any employees missing information.
• Verify I-9 information submitted by the client for accuracy and compliance.
• Document processes and procedures as needed for the payroll department. Submit for approval and add to the payroll documentation folder.
• Maintain filing of employee data in appropriate filing cabinets
• Perform other related duties as assigned
• A key function of this role includes the effective use and understanding of artificial intelligence (AI) tools and technologies to enhance productivity, decision-making, and overall performance. This position is expected to maintain awareness of emerging AI applications relevant to their responsibilities, apply AI tools ethically and effectively, and continuously develop their AI proficiency.

• Associate’s or Bachelor’s degree and/or relevant work experience
• 4+ years in a role handling payroll for multiple clients/locations
• FPC or CPP is a plus
• PEO experience is a plus
• Ability to work under pressure within stated deadlines
• Attention to accuracy and detail
• Strong interpersonal and communication skills
• Ability to work independently and as part of a team
• Computer proficiency, Microsoft office and other payroll software programs
• Strong organizational, planning and time management skills

At ExtensisHR, we recognize there are many factors that influence your overall satisfaction both at work, and in your personal life.  Under our ‘You Supported Program’, we provide a great mixture of compensation, benefits, company culture, and resources to our employees that help you reach a happier, more balanced life. Some of these offerings include:

• Competitive compensation to reward you for your hard work every day.
• Progressive Paid-Time Off Program for you to enjoy time out of the office, including time off for volunteering and life events.
• Group Medical, Dental, Vision and Life insurance to encourage a healthy lifestyle available from day one.
• Pretax Spending Accounts to ease taxes on health and dependent care expenses.
• 401k and IRA retirement plans, employer contributions.
• Extensive professional development programs to help you get to where you want to go in your career.
• Employee Discounts on retail and entertainment.
• A social and community outreach committee that promotes a fun inclusive culture through in-office events and networking opportunities.
• Diversity, Inclusion and Equity (DEI) committee that promotes organization DEI initiatives and employee engagement.
• Complimentary coffee and snacks to keep you fueled and productive throughout the day.

Salary: $65k - $75k commensurate on experience. 

Physical Demands and Work Environment

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

ExtensisHR is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.