Project Manager

ExtensisHR, one of the largest Professional Employer Organizations (PEOs) in the U.S. with client employees in all fifty states, is looking for talented people to join our team. If you want to contribute your talents, make a bigger impact, and be part of the growing PEO & HRO industry, we are interested in talking to you. Our renowned industry leadership in customer service starts with our people. You can contribute to delivering on our brand promise of helping organizations succeed through our people-first approach in solving customer’s ever-evolving HR needs. Our HR offerings include personalized services for HR, employee benefits, payroll and taxes, employer risk, compliance, and employee management. Today, we manage over $3 billion in employment-related costs annually—and we are growing every day.

For more information about the company visit www.ExtensisHR.com

The Project Manager is responsible for leading cross-functional projects that support ExtensisHR's strategic initiatives, operational improvements, and business priorities.

This role partners with business stakeholders, technology teams, and vendors to plan, execute, and deliver projects that drive business value. The successful candidate will be comfortable managing multiple priorities, facilitating collaboration across teams, and ensuring projects remain on track to meet objectives.

As a key member of the PMO, the Project Manager provides structure, communication, and accountability throughout the project lifecycle. This individual will help drive successful project delivery by managing plans, coordinating stakeholders, tracking risks and dependencies, facilitating issue resolution, and supporting the achievement of business outcomes.

Project Leadership:

• Experience leading cross-functional projects from initiation through implementation that support business goals.
• Partner with business leaders to define project objectives, scope, timeline, success measures, and project plans.
• Translate business objectives into actionable project plans, milestones, and deliverables.
• Drive project momentum, accountability, and decision-making in evolving or ambiguous environments.
• Manage multiple high-priority initiatives simultaneously while balancing competing business needs and resource constraints.

Project Execution:

• Develop and maintain project plans, timelines, RAID logs, requirements, status reporting, and project documentation.
• Identify, manage, and proactively mitigate project risks, issues, dependencies, and resource constraints.
• Ensure projects are delivered on time, within scope, and aligned to business objectives.
• Manage scope changes, schedules, and stakeholder expectations throughout the project lifecycle.
• Coordinate internal teams and third-party vendors to support successful project execution.
• Follows established PMO standards and contributes to continuous improvement.

Stakeholder & Executive Engagement:

• Build strong partnerships across departments and with senior leadership.
• Facilitate alignment across business, operational, and technology teams.
• Prepare and present executive-ready status updates, recommendations, risks, decisions, and action plans.
• Lead project meetings, team workshops, stakeholder discussions, and status updates.
• Escalate issues appropriately and provide recommendations for resolution.
• Assist with project-to-operations transition planning to ensure sustainable ownership and adoption of delivered solutions.

AI Utilization and Literacy: 

• A key function of this role includes the effective use and understanding of artificial intelligence (AI) tools and technologies to enhance productivity, decision-making, and overall performance. This position is expected to maintain awareness of emerging AI applications relevant to their responsibilities, apply AI tools ethically and effectively, and continuously develop their AI proficiency.

Performs additional responsibilities as assigned to support the efficient operation of the department and the organization.

Required Qualifications:

• 3-5+ years of project management-related experience managing cross-functional initiatives, stakeholders, risks, timelines, and project delivery.
• Proven success managing complex, cross-functional projects with multiple stakeholders, dependencies, and competing priorities.
• Experience working with business leaders, project sponsors, and cross-functional stakeholders.
• Demonstrated ability to take initiative, solve problems proactively, and manage projects independently.
• Strong leadership, facilitation, problem-solving, and organizational skills.
• Excellent written and verbal communication skills, including executive-level presentations and reporting.
• Experience with project management methodologies, frameworks, and reporting.
• Advanced proficiency with Microsoft Office Suite, and project management tools.

Preferred Qualifications:

• Project Management Professional (PMP) certification or Certified Associate in Project Management (CAPM) strongly preferred.
• Experience in PEO, payroll, HR outsourcing, benefits administration, professional employer services, or related industries.
• Experience leading transformation, process improvement, automation, or technology implementation initiatives.
• Experience working with CRM systems, HRIS systems and enterprise business systems.
• Familiarity with Agile, Hybrid, and traditional project delivery methodologies.
• Experience supporting executive steering committees, PMOs, and organizational change initiatives.

Ideal Candidate:

The ideal candidate is a proactive project leader who:

• Successfully manages multiple projects and priorities.
• Effectively partners with stakeholders, business owners, and project sponsors.
• Works independently while collaborating across teams.
• Takes ownership and solves problems proactively.
• Navigates changing priorities and adapts to evolving business needs.
• Balances project planning, stakeholder coordination, and execution.
• Communicates with confidence and clarity at all levels of the organization.
• Organizes, prioritizes, and delivers results in a lean, fast-paced PMO environment.

Physical Demands: 

• Ability to sit or stand for extended periods while performing desk-related tasks. 
• Prolonged use of a computer, keyboard, and mouse, requiring repetitive motion. 
• Ability to lift and carry office supplies or equipment up to 20 pounds. 
• Occasional bending, reaching, and twisting to retrieve files or supplies. 
• Ability to walk throughout the office, including moving between different departments or meeting rooms. 
• Ability to communicate effectively in person and via phone or video conferencing. 
• Ability to focus and maintain attention for long periods while working on various tasks. 
• Must be able to communicate effectively in both verbal and written form. 
• Occasional travel may be required. 
• The work environment is typically quiet and climate-controlled, with standard office equipment available. 
• This role may be performed in a hybrid or remote setting, depending on business needs and employee accommodation. 

Responsibilities and requirements are subject to change based on business needs.

At ExtensisHR, we recognize there are many factors that influence your overall satisfaction both at work, and in your personal life.  Under our You, Supported program, we provide a perfect mixture of compensation, benefits, company culture, and resources to our employees that help you reach a happier, more balanced life. Some of these offerings include:

• Competitive compensation to reward you for your hard work every day.
• Progressive Paid-Time Off Program for you to enjoy time out of the office, including time off for volunteering and life events.
• Group Medical, Dental, Vision and Life insurance to encourage a healthy lifestyle available from day one.
• Student Loan Assistance Program where ExtensisHR contributes toward your student loans. 
• Pretax Spending Accounts to ease taxes on health and dependent care expenses.
• Extensive professional development programs to help you get to where you want to go in your career.
• Discounts in retail and entertainment.
• A social and community outreach committee that promotes a fun inclusive culture through in-office events and networking opportunities.
• Complimentary coffee and snacks to keep you fueled and productive throughout the day.

ExtensisHR is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Position Salary:

$100,000 - $115,000

Effective 06/1/2025 NJ passed a Pay Transparency Law which requires NJ based hiring to include a compensation range on each job posting. This compensation range is presented in good faith for candidates that are hired in these roles will be presented a salary within the range stated on the job posting. 

Work Environment:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. 

ExtensisHR is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: ExtensisHR is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ExtensisHR are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. ExtensisHR will not tolerate discrimination or harassment based on any of these characteristics.

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